Chronolio for Video & Photo Production Coordinators
Not a stripboard tool — a shoot-day schedule. Call time, gear setup, shot windows, the meal break the clock actually enforces, and wrap, all cascading from one anchor and readable by the whole crew.
The job, as it actually is
The day is one continuous chain, and everyone feels a delay
Setup runs long and every shot window after it compresses — the crew feels it, talent's agency feels it, and the client at video village feels it as the light changes outside, closing the exterior window everyone was counting on.
Meal breaks are contractual, not optional
A six-hour call means a meal break by contract regardless of whether you've got the shot — a schedule that doesn't plan around it forces a rushed lunch or an unbudgeted meal penalty the producer has to explain afterward.
The client asks "are we on schedule" all day
Without a visible, current timeline, that question interrupts the director every twenty minutes — and the honest answer is usually a guess made under pressure, on a day when guesses are exactly what nobody needs.
Where Chronolio fits your workflow
Build the day around call time
Set call time and generate a realistic day: setup, shot windows, meal break, wrap. Adjust individual shot durations and everything after cascades — the same discipline a wedding day timeline uses.
Learn more about AI Timeline Generator →A delay cascades honestly, not silently
Setup runs forty minutes long? Shift the block and every shot window after it moves — so you see, in real time, exactly how much daylight or overtime is being traded away.
Learn more about Bulk Editing & Assignment →Crew, talent, and client — one schedule
Assign crew and talent to their call times and share the live link. The client at video village sees the same current schedule everyone else does, without asking, and without pulling the director away from the monitor to answer.
Learn more about Sharing & Participants →A call-sheet-ready export
Export a clean, timed schedule to fold into your call sheet or hand directly to crew and client — done in minutes instead of a late-night rebuild between shoot days on a multi-day production.
Learn more about Exports →Free guides & templates
Charity Gala Run of Show: Where the Ask Goes
A gala's programme order decides what the night raises. Where the paddle raise belongs, what crowds it out, and how to run the auctions so they feed the ask instead of fighting it.
Nicole Dreyer · Sep 25, 2026
How to Schedule a Shoot Day: Call Times, Setups, and Company Moves
A shoot day is scheduled in setups, not shots. How to set call times, what a lighting setup and a company move really cost, and why the meal break is the hardest line on the day.
Stephan Dreyer · Sep 25, 2026
How to Write a Board Meeting Agenda That Keeps Time
Consent agendas, timeboxing, and the decide-discuss-inform split: how to structure a board agenda so the important item is not the one squeezed into the last four minutes.
Stephan Dreyer · Sep 20, 2026
Common questions
Does Chronolio do script breakdowns or stripboards?
No — dedicated film-scheduling software like StudioBinder or Movie Magic handles script and scene breakdowns. Chronolio builds the day-of run of show: call time, setup, shot windows, meal break, and wrap.
Can I plan around a mandatory meal break?
Yes — add it as a fixed block at the required point in the day, and shift everything else around it, so meal-penalty risk is visible before it happens.
Can the client see the live schedule during the shoot?
Yes — share the public link and anyone, including the client, sees the current schedule on their phone. It answers "are we on schedule" without interrupting the director.