Chronolio for Festivals & Concerts
A festival is a conference with amplifiers: parallel stages, tight changeovers, and a hard curfew nobody wants a noise fine over. Chronolio keeps every stage's set times true and visible to everyone running it.
The problems you know too well
One late set delays every stage after it
A headliner running 20 minutes over doesn't just affect that stage — it delays changeover, the next act, and every set after, right up against a curfew that doesn't move for anyone, no matter how good the encore was.
Changeovers are where festivals actually fail
Between-act changeovers are budgeted at 20 minutes and take 35 in practice — backline swap, sound check, and line check for a band that's never played this stage before and doesn't know where the power runs are.
Everyone needs a different version of the day
The public lineup poster, the artist rep's call times, and the stage manager's cue-by-cue rundown are three different documents drawn from one schedule — and they drift apart by set three, right when the fastest reconciliation matters most.
How Chronolio handles it
Every stage, one true schedule
Build set times per stage with categories for each — Main Stage, Second Stage, Silent Disco — so a multi-stage day stays legible instead of becoming five spreadsheets.
Learn more about Categories & Icons →A late set cascades, it doesn't derail
When a set runs over, bulk-shift everything after it on that stage and the changeover, next act, and curfew math all recalculate — instead of everyone doing arithmetic backstage while the crowd wonders why the next act hasn't started.
Learn more about Bulk Editing & Assignment →Artist reps and stage managers, one live link
Share the current schedule with tour managers and stage crew — no PDF that's already wrong by the second act. Assign contacts to their slots so everyone finds their own set instantly, on a phone, backstage, without flagging down the stage manager.
Learn more about Sharing & Participants →Publish the poster from the same data
Export a clean public schedule for the website or printed program, generated from the exact same timeline the stage crew is running from — so they can never disagree.
Learn more about Exports →Sample timeline: Main Stage, festival day one
Generate a timeline like this for your own event in seconds — try it free.
Free planning guides & templates
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A relaxed 4.5-hour welcome home party timeline from 6:00 PM to 10:30 PM — arrival windows, food timing, speeches, and free PDF & Word templates.
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A battle-tested birthday party timeline from 2:00 PM setup to 10:00 PM farewells — games, dinner, cake, dancing, and expert pacing tips.
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Gender Reveal Party Timeline: Your Guide To Planning
A relaxed afternoon gender reveal timeline — 3:00 PM start, reveal at 4:45 PM, setup checklist, games, and free PDF & Word templates.
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Common questions
Can I schedule multiple stages at once?
Yes — use categories to keep each stage's running order distinct within one event, so a multi-stage festival stays legible instead of splitting across separate documents.
What happens to the rest of the day if a set runs over?
Bulk-shift the affected block and every set after it on that stage recalculates — changeovers, the next act, and curfew math included — in one edit instead of manual recalculation under pressure.
Can artist reps see just their own set time?
Assign them as a contact on their slot and share the live link — they see the full schedule with their set clearly marked, on any phone, no account needed.
Plan your next festivals & concert with Chronolio
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